Health And Safety Inspections

By law, you must record all accidents that occur in your workplace no matter how minor. You can do this in a notebook, but better to use specific forms in paper mills that meet the requirements of the Act and data protection. You must record all details of the incident, and all persons / equipment / agents involved.

Serious accidents and dangerous occurrences must be reported to your Enforcing Authority for health and safety. This will be your local health department's Environmental Council, if you're a low-risk enterprise (workshop / office / restaurant etc.) or the Health and Safety Executive if you are more at risk (construction / factory / hospital etc.) . Should you need to report an accident, do so via www.riddor.gov.uk and will be forwarded to the authority of your application.

There is no legal obligation to record the inspections, but you need a hand written receipt at the time of inspection by the agent to keep you. This should indicate what measures they intend to take following the inspection and you should keep this. Some companies make their own forms of inspection record, with just what, when, what kind of information about it.

The most important thing is to be on the lookout for a letter from the officer stating the improvements you need to do and execute, or suitable alternatives, the timescales that should be on the letter. If you have any questions, call the officer for clarification because it does not do the work they counsel could lead to formal enforcement action.

Get a book of health and safety.
You have the book number and appoint a person all accidents are reported.
Once the page has been completed there is a detachable part of this page that should be kept in a safe place.

You must have designated a health and safety at work and make a monthly H & S audit at idenify hazards and how they will be treated. It depends on what type of work you do. Some companies may require risk assessments to be done to identify hazards.
You could also have an employee accident book and RIDDOR access to registration if an accident is a member of staff off over three consecutive days. You can visit the RIDDOR website. All the information you need is there. Leaders See also you Health & Safety website. Tons of stuff there.

Just buy a notebook, complete items to fill, and leave the first aid box.
Or you can buy books pre-head WHSmiths / Woolworths etc
Ensure that all accidents - customers, staff, visits / customer is registered, making sure all positions are filled. Name, eg, time, date, accident, what aid was required, which are injured, where the incident took place, etc.